Taking on many different tasks at once is becoming more and more common in an office environment. Even if you try to focus on a job, you can not avoid the risk of being interrupted by dozens of e-mail, messages, phone calls and stuffs.
If you begin to feel unable to work effectively because of constant interruptions, the following tips will help you relieve this worry.
7 tips to help you focus on work
Give yourself some “do not disturb” time
Colleagues often come to your consultation, which means you have to stop working. You should create your own “do not disturb” periods. Close the door and write in front of the room “Please don’t disturb”.
Set these times in the calendar and notify everyone. If you’re sharing a room with multiple people, go to a meeting room where it’s not easy to find you or sit with your back turned away.
Finally, learn how to say “No”. You don’t need to apologize or explain much. Simply say that you are not currently available to help others. Good colleagues will understand this.
Do not read and reply to all messages
Friends and family send messages to you all the time? You want to read all e-mail when you receive it? Please refrain from it and continue to work. Create a personal e-mail account and check only at home.
If you have multiple accounts, read out-of-work messages at certain times of the day, such as lunchtime and get in the habit of automatically deleting promotional emails.
Turn off the Instant Message apps
These are extremely popular programs today, but they are the main enemies of concentration. If your computer has this program installed, always leave it in “away” mode. Tell your friends that you can’t chat with them and will contact them by phone later.
Plan your time using the phone
Using the phone is essential for most people, but there are a few ways we can use it more effectively. First of all, plan for important calls by writing them down, also key points and questions to ask. This will reduce call time.
If your phone has the function of displaying incoming calls, do not answer unknown numbers and use voice mail to check calls. That way, you can call back the right people at a more convenient time.
Have a break
Are you so tired and your head is spinning? You certainly cannot focus in such a mental state. Leave the desk for a few minutes to clear your head and begin to regain focus. You can walk, stretch, do some yoga, or close your eyes and take a deep breath.
Write the tasks on a paper
Occasionally, you need a task reminder to stay focused. Place a small board next to the computer so you can check the dates and check the progress of the work. Doing this will help you focus on each task and bring the feeling of success each time an item is checked in the list.
It will be extremely difficult to concentrate if your desk is messy. Take some time to clean your desk. You should organize important files near you and put away old information.
Throw away unnecessary things as well as delete games, funny pictures or other time-killing devices. As a result, you don’t need to spend every day searching for certain files or even a pen.